HOW TO MAKE A REPAIR IN A WORKING OFFICE?
How to make repairs in the office when the company does not have the opportunity to move to another room or interrupt the work process? What does it take for the construction work to go “without noise and dust” and be almost invisible to employees? Says Maria Borisova, development director of the construction company CFC. 09/17/2019 Who needs it? Repair in a working office was a frequent phenomenon before the crisis. But in recent years this topic has received a new impetus – thanks to the active movement of companies in the market, optimization of office space and the search for the best rental conditions: companies have a need to quickly adapt new premises for business without interrupting the work process. Sometimes companies have to move in extremely tight deadlines – for example, due to a conflict with the owner of a business center. In this case, it is not possible to make the finish in the new office, and it is necessary to start repairs on the job. A business may change its corporate style, brand book and may need to introduce new design elements into the office. An existing office may require renovation due to its unsatisfactory technical condition, the need to increase jobs, or subletting part of the office. Thus, repair and construction work in the existing office is an important and popular service among customers: no one wants to stop the business due to repairs, sending employees on vacation, or renting temporary work areas for them. How to plan construction work Capital, mixed or cosmetic? With the demolition of the walls, the replacement of carpet or just furniture? Of course, it is much easier to make the so-called “cosmetics” in the office where the work continues, than major repairs with dismantling the walls, replacing the engineering, changing the purpose of the premises. However, everything is possible, and we participated in a number of projects when even major repairs were carried out in a working office. If a company has several floors, repairs can be carried out by floors. It is possible to carry out reconstruction of the office with separate office blocks. Here, all this is individual, and depends on the wishes / capabilities of the customer. In the case of cosmetic and capital repairs, the project is usually divided into key stages: the client – independently (with the help of a staff member competent in this field) or with the assistance of a professional management company – is determined with the terms and budget of the project. Next, a tender is held to choose an architectural company, a general contractor. After the selection of contractors and the conclusion of relevant agreements, in fact, the project begins. As a rule, in the process of finishing work, the team moves to those office areas where repairs have already been made. Work that for one reason or another cannot be or is inconvenient to carry out during the day (for example, noisy types of work, or work that can be quickly performed, but in the absence of employees at the workplace) is carried out at night or on weekends. How to minimize the risks of increasing the budget I emphasize once again that it is very important to clearly determine the budget at the very beginning of the project, discussing the main points with competent specialists. To make repairs, guided by a certain cost, is much more effective than first making an architectural project, and then realizing that the company does not have sufficient resources for its implementation. And in order to minimize the risks of increasing the budget, we always recommend that clients prior to starting any work carry out a thorough space assessment and inspection of engineering equipment. How to make repairs: step by step Whether it is alteration of several zones or a fitout with the reconception of the entire space, it is worth starting with the most time-consuming work. Be sure to discuss with contractors whether they can install special equipment that minimizes the risk of repairs for employees: for example, humidifiers, which quickly build up building dust. And although the phases of the fit-out in a working office, in fact, do not differ much from the repair stages in a room without people and even an apartment, the clarity and punctuality of the contractor is more important than ever. Therefore, even at the stage of selecting a counterparty, make every effort to conduct a high-quality, detailed tender, and refer to the experience of other clients who worked with the contractor to make sure of his loyalty and honesty. Well, of course, the contract should specify your future cooperation as detailed as possible – the cost of the project, the timing, phases, materials. Special attention deserves cleaning. Make it clear in the contract that reconstruction in a working office requires additional cleaning services from contractors. In other words, if construction work was carried out at night in the office, in the morning the premises should be able to receive employees. How to take care of employees According to unofficial statistics, during repairs in companies, as a rule, the number of resigned employees increases.